Our process is to create bill and journal entries in QuickBooks Online for employee payroll that was processed via a third-party application such as Gusto, ADP or Paychex. Your accountant will make sure that your Payroll Chart of Accounts aligns with the reports from your third-party payroll provider. Each pay period, you accountant will send you a notification requesting the necessary reports from your third-party payroll provider to create journal and bill entries for your employee payroll liabilities and expenses in your QuickBooks Online account. The reports can be uploaded into a folder within your secure document upload portal. This service will enable you to run summary payroll reports in QuickBooks Online that include your payroll expenses and liabilities. We take the guesswork out of the process of recording your payroll expenses and liabilities in QuickBooks Online from third-party apps.

Your Accountant Matches Net Payroll & Tax Payment Amounts

Even if you have not selected our monthly Bank Feed Categorization service, your accountant will match the amounts that come into your bank feed to the bill entries they created in your QuickBooks Online account. This is a best practice as the amount you owe to your employees in Net Pay and the amount you owe to the IRS for Employee Federal Income Taxes, Social Security Taxes and Medicare Taxes will remain open until the payments come into your bank feed and are matched to the original bill entries made by your accountant. This is our checks and balances system to ensure that your payroll tax liability payments have been received by the IRS. One of the most common errors that we correct for clients in QuickBooks Online is the incorrect recording of payroll expenses and tax liabilities. Once this bill and journal entries are complete, your accountant will prepare and upload a Payroll Report into the From My Accountant folder located within your document upload portal. Your accountant will also keep your payroll expense and liability accounts reconciled.

Regina Pitts
Regina PittsChief Financial Officer
Member of the QuickBooks ProAdvisor Program

Your Personal Guide to Seamless Accounting: Advanced QuickBooks ProAdvisor at Your Service

Hey there! I’m Gina, and I’m the proud co-founder of Lend A Hand Accounting. Why did I start this? Well, I believe that everyone should have access to affordable, efficient, and flexible accounting and bookkeeping services. It’s all about making sure these essential services fit snugly into your budget without any fuss.

We’ve ditched the traditional hourly rate system and adopted a flat fee pricing. You might be wondering, “Why does this matter?” Well, this way, you know exactly what you’re paying for upfront and there are no unexpected surprises. You get to pick and choose the accounting services you need, like a customized menu. And the best part? You’re in complete control of when you start or stop using our services. We’re essentially just a call or a text away, no need for endless phone calls or draining trips to the accountant’s office.

I’m not just any accountant though. I’m an Advanced QuickBooks Online ProAdvisor. That means I’m equipped with advanced expertise and resources to help you leverage QuickBooks Online to its full potential. My goal is to make your accounting process smooth and efficient so you can focus on what you do best – running your business.

Ready to get started? Reach out to me directly at 360-637-4799. We can even kick things off immediately if you’re ready. Simply create a free account, and I can instantly take a look at your books and let you know where you stand.

At the end of the day, we’re here to serve you. We really appreciate the trust you place in us and we’re eager to meet all of your accounting and bookkeeping needs. Looking forward to being part of your team!

Take care,


The Content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice.