When you are busy managing the daily work for your customer jobs, you don’t have time to identify and mark all the billable expenses in your QuickBooks Online account, let alone add in a markup and create customer invoices from your billable expenses and time on the job. There is great value in having your accountant do this important work for you. You will need to identify any time or expenses for your customer jobs that are billable with tax and a markup percentage where applicable. Your accountant will send you a notification requesting the customer invoice and billable expense details that will show up on your client dashboard. You can enter customer invoice and billable expense details directly within the request. You can also upload information into a folder within your secure document upload portal or email it directly to your accountant. Your accountant will create invoices with billable expenses as needed.

Your Accountant will Check the Mapping for Products & Services

With our Invoicing Plus Billable Expenses Service your accountant will make sure that your customer invoices include product and service items that are correctly mapped to your income and cost of goods sold accounts. Your accountant can create custom income and cost of goods sold accounts to provide you with better insights into the profitability and cost of your sales. This service includes applying payments to customer invoices and creating deposits in QBO to match to your daily bank feed deposits. On average, this service can save business owners with moderate sales 12 hours per month.

Your Accountant will Provide You with Draft Customer Invoices

Once your accountant has created your draft customer invoices they will upload them into the From My Accountant folder for you to review and approve. Once approved, they can email invoices directly to your customers upon request. You will be copied on all customer communications.

Your Accountant will Apply Customer Deposits to Progress Invoices

This service is popular among construction and other general contracting clients that do progress billing. Many of them have customer deposits on retainer that are to be applied to progress invoices when they are created. It is common for general contractors to include high volumes of billable time and expenses on their customer invoices. Our firm does not limit the number of billable time and expense entries that can be included on customer invoices. We will automatically apply outstanding customer deposits to invoices when they are created. Invoices will include a statement of payments and deposits.

Regina Pitts
Regina PittsChief Financial Officer
Member of the QuickBooks ProAdvisor Program

Your Personal Guide to Seamless Accounting: Advanced QuickBooks ProAdvisor at Your Service

Hey there! I’m Gina, and I’m the proud co-founder of Lend A Hand Accounting. Why did I start this? Well, I believe that everyone should have access to affordable, efficient, and flexible accounting and bookkeeping services. It’s all about making sure these essential services fit snugly into your budget without any fuss.

We’ve ditched the traditional hourly rate system and adopted a flat fee pricing. You might be wondering, “Why does this matter?” Well, this way, you know exactly what you’re paying for upfront and there are no unexpected surprises. You get to pick and choose the accounting services you need, like a customized menu. And the best part? You’re in complete control of when you start or stop using our services. We’re essentially just a call or a text away, no need for endless phone calls or draining trips to the accountant’s office.

I’m not just any accountant though. I’m an Advanced QuickBooks Online ProAdvisor. That means I’m equipped with advanced expertise and resources to help you leverage QuickBooks Online to its full potential. My goal is to make your accounting process smooth and efficient so you can focus on what you do best – running your business.

Ready to get started? Reach out to me directly at 360-637-4799. We can even kick things off immediately if you’re ready. Simply create a free account, and I can instantly take a look at your books and let you know where you stand.

At the end of the day, we’re here to serve you. We really appreciate the trust you place in us and we’re eager to meet all of your accounting and bookkeeping needs. Looking forward to being part of your team!

Take care,


The Content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice.