Customer Invoicing Plus Billable Expenses for QuickBooks Online Clients

When you are busy managing the daily work for your customer jobs, you don’t have time to identify and mark all the billable expenses in your QuickBooks Online account, let alone add in a markup and create customer invoices from your billable expenses and time on the job. There is great value in having your accountant do this important work for you. You will need to identify any time or expenses for your customer jobs that are billable with tax and a markup percentage where applicable. Your accountant will send you a notification requesting the customer invoice and billable expense details that will show up on your client dashboard. You can enter customer invoice and billable expense details directly within the request. You can also upload information into a folder within your secure document upload portal or email it directly to your accountant. Your accountant will create invoices with billable expenses as needed.

Your Accountant will Check the Mapping for Products & Services

With our Invoicing Plus Billable Expenses Service your accountant will make sure that your customer invoices include product and service items that are correctly mapped to your income and cost of goods sold accounts. Your accountant can create custom income and cost of goods sold accounts to provide you with better insights into the profitability and cost of your sales. This service includes applying payments to customer invoices and creating deposits in QBO to match to your daily bank feed deposits. On average, this service can save business owners with moderate sales 12 hours per month.

Your Accountant will Provide You with Draft Customer Invoices

Once your accountant has created your draft customer invoices they will upload them into the From My Accountant folder for you to review and approve. Once approved, they can email invoices directly to your customers upon request. You will be copied on all customer communications.

Your Accountant will Apply Customer Deposits to Progress Invoices

This service is popular among construction and other general contracting clients that do progress billing. Many of them have customer deposits on retainer that are to be applied to progress invoices when they are created. It is common for general contractors to include high volumes of billable time and expenses on their customer invoices. Our firm does not limit the number of billable time and expense entries that can be included on customer invoices. We will automatically apply outstanding customer deposits to invoices when they are created. Invoices will include a statement of payments and deposits.