Before your accountant can start processing your employee payroll, you will need to have a Payroll Provider Subscription, which can be with any provider such as QuickBooks, ADP, Gusto or Paychex. Once you have established your subscription, your accountant will schedule a time to walk you through the step-by-step process for setting up your employee payroll. Your accountant will also customize your payroll chart of accounts list for you. We recommend the QuickBooks Payroll subscription because of its simplicity and affordability. Your accountant will start the process by sending you a notification requesting the employee information needed to setup your payroll that will show up on your client dashboard. We offer payroll processing to clients with the Full-Service Payroll subscription for QuickBooks, and the subscription fees are to be paid by the client. Our monthly payroll service offering is for up to 10 employees including the business owner, a surcharge applies to more than 10 employees. We offer limited ADP and Gusto payroll processing and setup services to select clients on a case-by-case basis.

Your Accountant can Help Keep Your Payroll Information Up to Date

Your accountant will send you reminder notifications requesting your employee hours, salaries, pay rates and payroll deductions and additions each pay period and may also customize an Excel timesheet template to use for this purpose. Our clients and their employees are expected to maintain their own employee contact information, salaries, rates of pay, hours, PTO, sick time, vacation time, contributions, deductions, garnishments, reimbursements, and direct deposit information current. However, you can request assistance from your accountant with updating or verifying your payroll details via messaging or email requests. Your accountant can also double check payroll tax rates, class/department mapping, payroll account mappings, and tax filings. Your accountant can help customize how the payroll is recorded when processed with customized classes and accounts.

Your Accountant will Verify and Reconcile Payroll Tax Payments

With the QuickBooks Online Full-Service Payroll subscription you can run payroll as many times as you need at no extra charge, some plans offer 24-hour and same-day direct deposit, and they calculate and file your State and Federal year-end forms. They also calculate and process your payroll taxes. The subscription includes free W-2’s that are filed and sent to your employees for you each year. Some plans also offer a no-penalty guarantee. Your accountant file and pay any state taxes that QuickBooks Online payroll does not automatically file and pay for you if they have your banking information to do so. Your accountant will send you an email notification with payroll reports each time payroll is processed that included the total cost. We ask that approved time be provided for payroll processing at least 48-hours before the scheduled direct deposit date.

Regina Pitts
Regina PittsChief Financial Officer
Member of the QuickBooks ProAdvisor Program

Your Personal Guide to Seamless Accounting: Advanced QuickBooks ProAdvisor at Your Service

Hey there! I’m Gina, and I’m the proud co-founder of Lend A Hand Accounting. Why did I start this? Well, I believe that everyone should have access to affordable, efficient, and flexible accounting and bookkeeping services. It’s all about making sure these essential services fit snugly into your budget without any fuss.

We’ve ditched the traditional hourly rate system and adopted a flat fee pricing. You might be wondering, “Why does this matter?” Well, this way, you know exactly what you’re paying for upfront and there are no unexpected surprises. You get to pick and choose the accounting services you need, like a customized menu. And the best part? You’re in complete control of when you start or stop using our services. We’re essentially just a call or a text away, no need for endless phone calls or draining trips to the accountant’s office.

I’m not just any accountant though. I’m an Advanced QuickBooks Online ProAdvisor. That means I’m equipped with advanced expertise and resources to help you leverage QuickBooks Online to its full potential. My goal is to make your accounting process smooth and efficient so you can focus on what you do best – running your business.

Ready to get started? Reach out to me directly at 360-637-4799. We can even kick things off immediately if you’re ready. Simply create a free account, and I can instantly take a look at your books and let you know where you stand.

At the end of the day, we’re here to serve you. We really appreciate the trust you place in us and we’re eager to meet all of your accounting and bookkeeping needs. Looking forward to being part of your team!

Take care,


The Content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice.