You may need to select or add new deposits with cash back in QuickBooks Online

There are different reasons for creating deposits in QuickBooks Online. Sometimes deposits are added to match bank feed deposits that included cash back amounts or fee deductions. Your accountant will send you a notification requesting bank deposit information that will show up on your client dashboard. You will be able to select deposits from a list and add deposit information into a form directly within the request. Most deposits are created from grouped payments in Undeposited Funds (Virtual Deposit Slip) for received invoice payments and sales receipts.

Some Entry Fields are Required, While Others are Optional

Your accountant adds funds to a deposit or creates a new deposit entry with the information provided. In order to create new deposits, you should complete all required fields. Carefully review the optional fields for additional information about the deposit in question. Deposits are routinely created with our Bank Feed Categorization, Sales Receipts and Customer Invoicing Services. Below is a list of required fields to create a deposit.

  • Deposit Date

  • Deposit to Account

  • Received From Name (Customer, Vendor Refund, Employee, Owner Contributed Capital)

  • Line Payment Method (Check, Cash, ACH, Visa, M/C, Amex)

  • Line Reference Number (Check Number, Authorization Number)

  • Line Amount (Each transaction line for deposit)

Regina Pitts
Regina PittsChief Financial Officer
Member of the QuickBooks ProAdvisor Program

Your Personal Guide to Seamless Accounting: Advanced QuickBooks ProAdvisor at Your Service

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Take care,


The Content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice.